What do Employees and Employers need to know about Study Leave?

Labour legislation is silent on the matter of study leave. This is a matter of arrangement between the employer and the employee and if the employer stipulates that study leave must be deducted from the employee’s annual leave entitlement or be taken as unpaid leave, then that decision must apply. You will need a policy that covers various aspects.

It is best to possibly state in your policy that an employee may qualify for “x” number of days paid if the course fits the company criteria for study leave ( i.e the course must have some relevance to the work being done by the employee to be considered for paid study leave.)

The MD/CEO must have the final say in all matters and his decision should be final and not be allowed to be challenged.

A policy can state that “the company does not pay employees while they are studying or writing exams – should you be studying, or writing exams, you need to arrange annual leave, or unpaid leave, with your immediate supervisor/manager”.

Supporting Employee Growth Through Clear Study Leave Policies

Study leave policies can be a valuable tool for supporting employee growth and fostering a culture of continuous learning. While South African labour law does not mandate study leave, companies that choose to implement it can build goodwill and help employees feel more motivated and valued. Crafting a clear, fair policy—whether it’s paid or unpaid —can prevent misunderstandings and set a positive tone for workplace learning. As with any workplace policy, it’s essential for employers and employees to communicate openly and reach agreements that align with both organizational goals and personal development needs.

What Next?

For more information about any other labour law advice or services. Please feel free to contact us at Cape Labour Consultants and we will gladly assist you. Cape Labour & Industrial Consultants is a Cape Town-based providing Labour Law (Industrial Relations) and advice to employers and employees across all market segments and industries since 1987.

For more information or to Contact Cape Labour. You can find all of our relevant details here.
W.Tel no.: 021-423-3959
Cell: 082-433-8714
Fax: 021-4232105
E-mail: bernard@capelabour.co.za
Website: www.capelabour.co.za